Monitor Inspera Assessment

For assessments with a large number of students, you may wish to change the list size to show more students using the Hits per page drop-down list.

Enter an s-number (e.g., s1234567) into the Search candidates textbox to find a particular student.

Columns can be displayed, hidden and re-arranged in Monitor depending on what information you would like to focus on. The table below describes each column.

Note: Not all roles in Inspera have access to all columns.

Choose columns to display

1. Click the Column button.

2. Check/uncheck the checkboxes next to the columns you wish to display/hide.

Recommended columns

The following columns are recommended for monitoring assessments:

• ID
• Status
• Progress
• Warnings
• Minutes spent
• Submission saved
• Extra Time
• Candidate started
• Candidate submitted
• Flag
• Incident time
• Individual end time
• Test start time
• Test end time

Re-ordering columns

You can re-order the columns in Monitor by clicking and dragging the column header to the position you’d like them.

Saving a view

If you have upcoming assessments that you will need to monitor, you may wish to set up your desired “Views” ahead of time. A “View” saves the columns and hits per page you can see for a certain assessment for easy access.

Note: A saved view is unique to the assessment it is related to, you will need to setup a new view for each assessment you intend to monitor.

1. After displaying the desired columns and hits per page on an assessment in Monitor, click the hamburger button in the top-right corner.

2. Select Save as View.

3. The Save as View dialogue box appears. Give the View a meaningful name in the textbox.

Note: There is a 29-character limit on the name for the saved view.

4. The View appears in the left menu of Monitor and can be clicked to easily access it later.

There are many actions that can be performed in Monitor. Instructions for common use cases are detailed below.

Viewing a student’s submission

After a student has submitted an assessment, the submission can be viewed from Monitor. This may be useful if you wish to show a student their submission in a private setting without releasing submissions to all students to view independently.

1. Move your mouse cursor over the row containing the student whose submission you wish to view.
2. Click on the More button.

3. Select View submission from the dropdown menu.

4. The student’s submission will open in a new window/tab, showing the responses they provided to the questions in the assessment.

There may be situations during a timed assessment (like an on-campus exam) when a student’s timer needs to be paused, for example:

• The student has an alternative exam arrangement for rest breaks that have not already been built in as planned extra time.
• A student experiences a technical issue outside of their control after starting their exam and needs to switch to using a different device.

To pause a student’s timer:

1. Move your mouse cursor over the row containing the student whose submission you wish to view
2. Click on the More button.

3. Select Pause from the dropdown menu.

4. The student’s countdown timer will pause. From the student’s perspective, a pause icon will appear on the screen and the student cannot respond to any questions or navigate through the assessment until their timer has been resumed.

To resume a student’s timer:

1. Move your mouse cursor over the row containing the student whose submission you wish to view
2. Click on the More button.

3. Select Resume from the dropdown menu.

4. The student's screen will automatically refresh allowing them to continue working.

You may wish to flag a student to keep an eye on them in Monitor in cases where you may be concerned about their progress or Warning messages that have appeared for them. Flagging provides a quick visual cue to help find students in Monitor.

To flag a student:

1. Ensure that the Flag column is visible by clicking on the Columns button and selecting Flag from the drop-down menu.

2. Move your mouse cursor over the row containing the student whose submission you wish to view
3. Click on the More button.

4. Select Flag from the dropdown menu.

5. A flag icon appears in the student’s Flag column.

Remove the flag from a student:

1. Move your mouse cursor over the row containing the student whose submission you wish to view
2. Click on the More button.

3. Select Unflag from the dropdown menu.

There may be instances when a student experiences lost time while taking an assessment through no fault of their own (e.g., computer/connection failure). If the student has already commenced the assessment and their timer has started counting down, the time continues to count down even while they are not in the assessment. As such, time the student has lost while disconnected from the assessment can be added back onto the student’s countdown timer using Incident extra time.

To apply incident extra time to a student:

1. Ensure that the Incident time column is visible by clicking on the Columns button and selecting Incident time from the drop-down menu.

2. Move your mouse cursor over the row containing the student whose submission you wish to view
3. Click on the More button.

4. Select Incident extra time from the drop-down menu.

5. The Edit incident extra time dialogue box appears. Set time is selected by default.

6. Add minutes into the minute's field either by typing or using the arrows.
7. Click the Update button to add the extra time for the student.

8. The extra time appears in the Incident time column in Monitor (you may need to make this column visible if it is not already)

Tip: If you need to modify the Incident time again, follow the instructions above, noting the following:

• If you use the Add extra time option, this will add more time in addition to what has already been applied (in the example above, the existing 5 minutes will remain and you will add more time)
• If you use the Subtract time option, you can deduct any time you have already added (in the above example, you would be able to subtract up to 5 minutes)
• If you use the Set time option, this will override what was previously added. In the above example setting this to 0 would remove the 5 minutes previously added.

For further information, refer to the Add extra time to candidates guide by Inspera.

Sometimes there is a need to send a message to a student while they are completing an assessment. For example, you may want to alert the student to an update to some content in the assessment or inform them of the incident time that has been applied.

To send a message to a student:

1. Move your mouse cursor over the row containing the student whose submission you wish to view
2. Click on the More button.

3. Select Send message from the drop-down menu.

4. The message dialogue box will appear.
5. Enter a subject into the Subject textbox and the message into the Message textbox.
6. Click on the Send button to send the message to the student.

7. From the student’s perspective, the message appears in a box over the top of their assessment.

When checking the status of an upload for the assignment upload question, it is important to note the following:

• Submission saved or Candidate submitted status does not indicate if a file upload has been successful.
• The Assignment upload question can only be checked after the test end time by Viewing a student’s submission. Once you select View Submission, navigate to the Assignment upload question. 

Successful upload

The following confirmation verifies that the upload was successful:

Unsuccessful upload

If the upload was unsuccessful and the student is eligible to resubmit, the student’s submission can be re-opened to allow for them to re-upload a file. Please refer to Reopening for individual students guide.

Refer to the following Inspera guides for additional information.

• Candidate actions in Monitor
• Exempt candidate from lockdown browser