Warning: You may need to enable third party cookies in order to access Zoom via your Learn.UQ course site. For further information, refer to the Enabling Third Party Cookies guide.

Warning: Never share Zoom meeting links publicly on social media, even if the event is meant to be public.

Create a Zoom Meeting Area

  1. Navigate to desired location within your Learn.UQ course site where you wish to place the Zoom Meeting Area.
  2. Hover over Tools > More Tools and select Zoom from the drop-down menu.

Zoom selected from the more tools menu

  1. Enter a Link Name with the format ABCD1234 Sem X Online Lectures/Tutorials via Zoom (i.e. ELSS1234 Sem 1 Online Tutorials via Zoom).

 Zoom with Link name textbox circled.

  1. Add a description in the Text textbox outlining what Zoom will be used for (i.e. Click on the above link to access the Online Tutorials via Zoom). 

Description textbox circled

  1. Click on the Submit button.

Settings unchanged with the Submit button circled

  1. Click and drag the Zoom Meeting Area link directly below the Lecture Recordings link in the Learning Resources folder.

online tutorials link under lecture recordings

Schedule a Zoom Meeting

  1. Click on the Zoom Meeting Area link in your Learn.UQ course.

Zoom meeting area link

  1. Zoom will launch automatically within Learn.UQ.
  2. Click on the Schedule a New Meeting button to schedule a single or recurring Zoom meeting within your Learn.UQ Course.

Note: Any meetings scheduled through the Zoom Meeting Area will have a unique ID based on your course. 

schedule new meeting button

  1. Enter a title in the Topic textbox with the format [ABCD1234] Sem X Tutorial 01 - Tutor Name (i.e. [ELSS1234] Sem 1 Tutorial 01 - John West).

Tip: As the course code and title is automatically populated, simply delete the course title and add the semester, tutorial and tutor name after the course code.

  1. Select a time and date for the meeting. 
  2. Select a duration for the meeting.

Tip: Set the meeting to 45 mins rather than an hour so that meetings don't sit back to back (i.e 1 hour 45 mins for a 2 hour scheduled tutorial). The meeting does end automatically and can go over time.

meeting settings

  1. Optionally, select the Recurring meeting checkbox and the appropriate settings.

Tip: Considering all scheduled meetings will display in the Zoom Meeting Area, we recommend only scheduling Zoom meetings 2 weeks in advance to reduce the number of meetings listed for students (especially in large courses). 

reoccurring meeting

  1. Select the off radio button for both  Host and Participant video to ensure all webcams are off when the meeting begins.
  2. Select Both in the audio options to allow students to join via both telephone and computer audio.

meeting settings

  1. Check the Enable join before host checkbox to allow students to enter the meeting prior to the host.
  2. Check the Mute participants upon entry checkbox to ensure students' microphones are off when they join the meeting.
  3. Check the Only signed-in users with specified domains can join meetings checkbox. To enable this setting, refer to the Recommended Settings for Using Zoom for Teaching guide.

Note: If you have a guest presenter attending the meeting, do not check the Only signed-in users with specified domains can join meetings checkbox.

recommended settings

  1. Enter any staff (i.e. tutors or co-lecturers) who will need to host or join the meeting in the Alternative Hosts textbox. 

Note: In order to add a staff member as an alternative host, they will need to have activated their UQ Zoom account. This means that they will need to have logged into Zoom with their UQ credentials. For further information, refer to the Installing Zoom guide. When attempting to add an alternate host you will need to use a staff member's email address based off their name f.lastname@uq.edu.au, you will have to confirm with them exactly what this is as it may have their full first name or there may be a number at the end. You can not use school-specific email aliases such as @business.uq.edu.au.

Warning: Alternate hosts will receive an email that will contain their access link and a calendar invite for the scheduled meetings, they should use the link in the email to start the meeting. Only the creator of the meeting and students will see all the meetings listed in the Zoom meeting area.

Email with alternate host meeting link

  1. Click on the Save button.​
  2. The meetings will then be scheduled and can be accessed by students through the Zoom meeting link in your Learn.UQ course.

Note: Students will only be able to view any Zoom meetings you create within your Learn.UQ course using this method. Any other meetings scheduled separately through the Zoom application or web interface will not appear in this list for students. You can use the student preview tool to check the student view, for further information, refer to the Using the Student Preview Tool guide.

weekly meetings