- Schedule your meeting as per the Schedule a Zoom meeting via Learn.UQ guide.
Tip: You must turn on the Only signed-in users with specified domains can join meetings option to ensure students sign in with their UQ credentials.
- Once scheduled go to https://uqz.zoom.us
- Login with your UQ username and password.
- Click on Meetings.
![Meeting tab circled](/files/71179/pre-assigned-breakout-rooms%2001.png)
- Locate the meeting and click on the Topic Name to access the Manage screen.
![Topic name circled](/files/71191/pre-assigned-breakout-rooms%2002.png)
- Click on the Edit this Meeting button.
![Edit this meeting button circled](/files/71200/pre-assigned-breakout-rooms%2003.png)
Warning: If you are editing a recurring meeting you must choose to edit All the meetings.
![Only this meeting and All buttons circled](/files/71966/pre-assigned-breakout-rooms%2004.png)
- Check the Breakout Room pre-assign checkbox.
![Breakout room pre-assign checkbox ticked.](/files/71212/pre-assigned-breakout-rooms%2005.png)
Option 1: Import from CSV
- Click on the Import from CSV link.
![Import from csv link circled](/files/71218/pre-assigned-breakout-rooms%2006.png)
- Click on the download link to download a copy of the CSV template.
![Download link circled](/files/71224/pre-assigned-breakout-rooms%2007.png)
- Open the downloaded CSV file.
Tip: Do not edit the headings on the 2 columns, they must remain unedited.
- In column A, enter the name of the Pre-assigned Breakout Room. If you wish to have 5 students/staff in the same Breakout Room you will need the same Pre-assigned Breakout Room name on five (5) rows.
- In column B, enter the student's email address next to the desired Pre-assigned Breakout Room. The email address needs to be in the format s1234567@student.uq.edu.au for students and f.lastname@uq.edu.au for staff.
Note: Ensure there are no additional characters, i.e. spaces in the cells, or the Breakout Room participants might not be organised correctly.
![Example of CSV file](/files/71230/pre-assigned-breakout-rooms%2008.png)
Tip: You can download your class lists from Allocate+ which contains the students' email address in the required format.
- Save the document as a CSV file.
![CSV circled from the save as drop down list](/files/71510/pre-assigned-breakout-rooms%2008a.png)
- Return to your web browser and use the Drag & Drop or click on the browse link to attach your Pre-assigned Breakout Room file.
![Drag and drop area with the browse link circled](/files/71236/pre-assigned-breakout-rooms%2009.png)
- Once the file has uploaded your Pre-assigned Breakout Rooms will appear. Click on each room to see the list of student/staff emails that are associated with that room.
![Room circled as well as an example email address](/files/71242/pre-assigned-breakout-rooms%2010.png)
- Hover over a student/staff email address and click on the Move to button to change the allocated room or click on the Remove button to delete them from that room.
![Move to and remove buttons circled.](/files/71251/pre-assigned-breakout-rooms%2011.png)
- Click on the Save button.
![Save button circled](/files/71257/pre-assigned-breakout-rooms%2012.png)
- If required, click on the Edit link to access the Breakout Rooms.
![Edit link circled next to breakout rooms](/files/71263/pre-assigned-breakout-rooms%2013.png)
- Finish setting up any other meeting settings then click the Save button.
![Save button circled](/files/71269/pre-assigned-breakout-rooms%2014.png)
Option 2: Create Rooms
- Click on the + Create Rooms link.
![+ Create Rooms link circled](/files/71591/pre-assigned-breakout-rooms%2015.png)
- Click on the + button in the left column to add a room.
![+ button circled](/files/71543/pre-assigned-breakout-rooms%2016.png)
- Click on the name in the right column to change the name of the room.
Tip: The first room will be called Breakout Room 1 and each subsequent room will increase the number.
![Breakout Room circled in right hand column](/files/71549/pre-assigned-breakout-rooms%2017.png)
- Click on the Add participants box and type the name of a participant.
![Add participants box circled](/files/73131/pre-assigned-breakout-rooms%2018.png)
- Once the name is located click on the name to add it to the room (it will automatically convert to the participant's email address).
![Participant name circled](/files/73125/pre-assigned-breakout-rooms%2019.png)
Warning: UQ's directory is extensive and it may not locate the participant's name or may present multiple options for a single name. If this is the case use their email address ie. s1234567@student.uq.edu.au for students and f.lastname@uq.edu.au for staff.
- Repeat steps 4 and 5 to add additional participants to the room.
- Click on the + button in the left column to add an additional room.
![+ circled plus the new breakout room in the left hand column](/files/71573/pre-assigned-breakout-rooms%2021.png)
- Repeat steps 4 to 6 to add the participants.
![List of participants added to room circled.](/files/71579/pre-assigned-breakout-rooms%2022.png)
- Hover over a student/staff email address and click on the Move to button to change the allocated room or click on the Remove button to delete them from that room.
![Move to and remove buttons circled.](https://elearning.uq.edu.au/files/71251/pre-assigned-breakout-rooms%2011.png)
- Click on the Save button.
![Save button circled](/files/71585/pre-assigned-breakout-rooms%2023.png)
- Finish setting up any other meeting settings then click the Save button.
![Save button circled](/files/71269/pre-assigned-breakout-rooms%2014.png)