Classroom host controls

Host controls allow you as the host to control various aspects of the Zoom Meeting. For a full explanation of the controls refer to the Host controls guide (by Zoom).

Zoom control panel

User Limits

Log a request with the ITS Service Desk if you are planning to host a Zoom Meeting with more than 50 participants to ensure your room has the correct capacity enabled.

Creating a reusable classroom link

  1. Go to (Zoom web interface NOT the desktop client) and sign in with your UQ credentials.
  2. Select the Meetings tab, then select the Schedule a New Meeting option.
  3. Enter a title for your meeting in the Topic: field.
  4. Enter start date and time, and the expected duration of the meeting.
  5. If you wish to create a recurring meeting, select the Recurring meeting option, then set the recurring meeting options. Set the Recurrence field to No Fixed Time to create a permanent meeting.

Tip: Creating a Recurring meeting with No Fixed Time allows you to put this single link into your Blackboard course for the whole Semester instead of the link changing for each scheduled classroom session.

Set Recurring meeting option to No Fixed Time

Join before host / create a waiting room

  • To allow meeting participants to join the meeting before the host arrives, select the Enable join before host option when setting up your room. Early arrivals will see the zoom interface and a black screen. A notification the host has not arrived may temporarily display.  

Join before host or Waiting room settings

  • If you do not wish people to enter the room before you are ready you can create a waiting room. This will display a message to participants that they are in a waiting room. You will need to admit people from the waiting room  as required.
  • Refer to the Waiting room guide (by Zoom) for more detailed information.

    Audience webcam and audio settings

    • To avoid problems with bandwidth set the Video options to for participants (and/ or presentor) to Off in your individual session or Advanced profile settings. You can enable video individually for users using the host controls.

    Video disabled

    • To mute participants automatically on join, select the Mute participants upon entry option. This option helps to ensure that a meeting in progress is not disturbed by joining participants.

    Mute participants on entry

    Recording advisory

    • The steps to record a session are found in the zoom user guide (by ITS).
    • If you are planning to record a session you must  advise the participants that they are being recorded.The UQ policy and procedure on lecture recording are available online. 
    • A recorded message does play when you commence recording, however late arrivals will not hear this. Consider enabling the setting Multiple audio notifications of recorded meeting located in the advanced settings under Meeting Settings> Recording tab.

    Share a file through chat

    If you wish to share a file with participants (e.g. a document, PDF) you need to enable the function in your profile settings prior to the session. You can enable this in your profile preferences by:

    1. Go to (Zoom web interface NOT the desktop client) and sign in with your UQ credentials.
    2. Select the Meetings  Settings tab.
    3. Scroll down to locate the File transfer setting (Under the In Meeting (Basic) options).
    4. Set the button so that is turn from grey (off) to blue (on).

    Turn on File Transfer

    Within the Zoom room,  locate the More drop down list at the bottom of the Chat window and select Share file in meeting. You can then browse and upload the file which will load in the chat box.

    Click on share file in Meeting

    Save chat

    If you wish to save a copy of the chat conversation from a Zoom meeting, select the More option within the meeting's chat interface, then select Save Chat. This will save a text log of the chat to your computer, within your My Documents/Zoom folder. Once you have selected Save Chat, you can quickly open the save location by selecting the Show in Folder option.

    For a step-by-step guide: Saving in-meeting chat guide (by Zoom)

    Taking attendance

    The Zoom web interface allows you to generate a report that lists all participants that attended your classroom or meeting session.

    1. Go to (Zoom web interface NOT desktop client) and sign in with your UQ credentials.
    2. Select the Reports tab.
    3. Select the date range for the session (item 1 below).
    4. Click on the number displayed in the Participants column to view participant details (item 2 below).

    Click to view participant details