The following settings are recommended when using Zoom for teaching activities (i.e. online lectures/seminars/tutorials and student consultations), as opposed to video conferencing with colleagues. 

Accessing and Editing Meeting Settings in Zoom

  1. Login to your Zoom account on the web at https://uqz.zoom.us/
  2. Navigate to Meeting Settings in menu on left. 
  3. Note the Meetings Settings page has 3 tabs (located at top of page): Meeting, Recording and Telephone.
  4. Click individual items on each page to toggle a setting On (coloured blue) or Off (coloured grey as in picture below).

Note: Some settings may be locked by admin (ITS). This will be noted next to the setting (as shown below).

Setting locked by system admin

Settings List

The following list includes possible settings available under Meeting Settings which we recommend changing from the default setting. Refer to the Full Zoom Settings List for additional setting options. 

Meeting tab

Schedule Meeting

Host video

Start with the host's video off to allow for checking before going live. 

Tip: Check your video preview in Video Settings before going live. Refer to the ____ guide. 

Off

Participants video

Start with the students' videos off to preseve bandwidth and allow you to advise students if/when to turn on their video.

Off

Audio Type

 

As Required

Mute participants automatically

Start with all students' microphone as automatically turned off to avoid background noise and allow you to advise students if/when to turn on their microphone.

On

Calendar Integration (further set up may be required)

 

As required

In Meeting (Advanced)

Waiting room

Waiting rooms can be used to admit students to a Zoom meeting prior to the host. The course coordinator is then able to admit particular students once they are ready (i.e. for an online exam).

Refer to the Zoom waiting rooms for online exams guide.

As required

Email Notifications

When a cloud recording is available

If you record your session, the video is not available immediately, but you will receive an email once it has been processed. 

On

When attendees join meeting before host

If you have a small number of students, you may want to be alerted when they join the Zoom meeting before you. 

Note: This may result in numerous emails from early arrivals

As required

When a meeting is cancelled

If you want to alert students via email when a Zoom meeting is cancelled. 

Note: This email is automated, therefore you might prefer to use an Announcement instead. 

As required

When an alternative host is set or removed from a meeting

If you want to alert students via email if the original host of a Zoom meeting is changed. 

As required

Other

Blur snapshot on task switcher

 

As required

Scheduling Privilege

 

As required

Recording tab

Automatic Recording

If you want to ensure your Zoom meetings are recorded automatically. 

Note: You can choose whether you want to automatically record to the Cloud or to your computer. 

Tip: If you want all your sessions recorded, it is recommended you use this option.

As required

Multiple audio notifications of recording meeting

 

On

For more information on individual functions: https://support.zoom.us/hc/en-us/articles/115005756143-My-Meeting-Settings