Recommended Settings for Using Zoom for Teaching
The following settings are recommended when using Zoom for teaching activities (i.e. online lectures/seminars/tutorials and student consultations), as opposed to video conferencing with colleagues.
Accessing and Editing Meeting Settings in Zoom
- Go to https://uqz.zoom.us
- Login with your UQ username and password.
- Select Settings from the side menu.
Note: The Settings page has three tabs (located at top of page): Meeting, Recording and Telephone.
- Click individual items on each page to toggle a setting On (coloured blue) or Off (coloured grey as in picture below).
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Note: Some settings may be locked by admin (ITS). This will be noted next to the setting (as shown below).
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Settings List
The following list includes possible settings available under Meeting Settings which we recommend changing from the default setting. Refer to the Full Zoom Settings List for additional setting options.
Meeting tab |
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Schedule Meeting |
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Host video |
Start with the host's video off to allow for checking before going live. Tip: Check your video preview in Video Settings before going live. Refer to the ____ guide. |
Off |
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Participants video |
Start with the students' videos off to preserve bandwidth and allow you to advise students if/when to turn on their video. |
Off |
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Audio Type |
As Required |
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| Only authenticated users can join meeting |
It is highly recommended that teaching staff turn this setting ON, as it restricts logins to UQ staff and students only.
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On |
| Only authenticated users can join meetings from Web client | It is highly recommended that teaching staff turn this setting ON, as it restricts logins to UQ staff and students only. | On |
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Mute participants automatically |
Start with all students' microphone as automatically turned off to avoid background noise and allow you to advise students if/when to turn on their microphone. |
On |
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Calendar Integration (further set up may be required) |
As required |
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In Meeting (Basic) |
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| Private chat | Allow meeting participants to send a private 1:1 message to another participant. | Disable as required |
In Meeting (Advanced) |
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| Breakout Room | Allow the host to split meeting participants into separate, smaller rooms. | On |
| Breakout Room additional checkbox | Allow the host to assign participants to breakout rooms when scheduling. | On |
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Waiting room |
Waiting rooms can be used to admit students to a Zoom meeting prior to the host. The course coordinator is then able to admit particular students once they are ready (i.e. for an online exam). Refer to the Zoom waiting rooms for online exams guide. |
As required |
Email Notifications |
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When a cloud recording is available |
If you record your session, the video is not available immediately, but you will receive an email once it has been processed. |
On |
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When attendees join meeting before host |
If you have a small number of students, you may want to be alerted when they join the Zoom meeting before you. Note: This may result in numerous emails from early arrivals |
As required |
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When a meeting is cancelled |
If you want to alert students via email when a Zoom meeting is cancelled. Note: This email is automated, therefore you might prefer to use an Announcement instead. |
As required |
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When an alternative host is set or removed from a meeting |
If you want to alert students via email if the original host of a Zoom meeting is changed. |
As required |
Other |
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Blur snapshot on task switcher |
As required |
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Scheduling Privilege |
As required |
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Recording tab |
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Automatic Recording |
If you want to ensure your Zoom meetings are recorded automatically. Note: You can choose whether you want to automatically record to the Cloud or to your computer. Tip: If you want all your sessions recorded, it is recommended you use this option. |
As required |
| Only authenticated users can view cloud recordings | The viewers need to authenticate prior to viewing the cloud recordings, hosts can choose one of the authentication methods when sharing a cloud recording. | As required |
| Recording disclaimer | Show a customizable disclaimer to participants before a recording starts. | As required |
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Multiple audio notifications of recording meeting |
Play notification messages to participants who join the meeting audio. These messages play each time the recording starts or restarts, informing participants that the meeting is being recorded. If participants join the audio from telephone, even if this option is disabled, users will hear one notification message per meeting. |
On |
For more information on individual functions: https://support.zoom.us/hc/en-us/articles/115005756143-My-Meeting-Settings