Scheduling privileges in Zoom

1. Login to https://uqz.zoom.us
2. Click on Settings.

3. In the Meeting tab, click on Other.

4. Review any assigned scheduling privileges.

1. Login to https://uqz.zoom.us
2. Click on Settings.

3. In the Meeting tab, click on Other.

4. Click on the X button next to the staff member's email address.

1. In a content area of your Learn.UQ (Blackbaord) course site, click on the Zoom Meeting Area link.

2. Zoom will automatically launch within Learn.UQ.
3. Click on the Schedule a New Meeting button to schedule a single or recurring Zoom meeting within your Learn.UQ course.

Note: Any meetings scheduled through the Zoom Meeting Area will have a unique ID based on your course. 

4. Enter a title in the Topic textbox with the format [ABCD1234] Sem X Tutorial 01 - Tutor Name e.g. [ELSS1234] Sem 1 Tutorial 01 - John West.

Tip: As the course code and title is automatically populated, delete the course title and add the semester, tutorial and tutor name after the course code.

5. Select a time and date for the meeting. 
6. Select a duration for the meeting.

Tip: Set the meeting to 45 minutes rather than an hour so that meetings are not following each other sequentially i.e 1 hour 45 minutes for a 2 hour scheduled tutorial. The meeting does not end automatically and can go over time.

7. Optionally, select the Recurring meeting checkbox and then check appropriate settings.

Tip: Creating a Recurring meeting with No Fixed Time allows you to use the same meeting for the whole semester instead of the link changing for each scheduled session.

8. In the Video section, select the off radio button for both Host and Participant. This ensures all webcams are off when the meeting begins.
9. In the Audio section, select Both to allow students to join via both telephone or computer audio.

10. Check the Allow participants to join checkbox to allow students to enter the meeting prior to the host.
11. Check the Mute participants upon entry checkbox to ensure students' microphones are off when they join the meeting.
12. Check the Only signed-in users with specified domains can join meetings checkbox. 

Note: If you have a guest presenter attending the meeting, do not check the Only signed-in users with specified domains can join meetings checkbox.

13. Optionally check the Record the meeting automatically (to the Cloud) if you would like to record your session.

Tip: Recording to the Cloud will enable automatic transfer to Echo360 so that you can make the recording available to your students. For further information, refer to the Publishing a Zoom recording to Echo360 guide.

14. Click on Advanced Options.
15. Select the required staff member from the Schedule For drop-down menu. 

16. Click on the Save button.

Tip: If you have scheduled a meeting for another UQ staff member via Learn.UQ you will be able to see these meetings listed under the upcoming meetings.

1. Go to https://uqz.zoom.us
2. Login with your UQ username and password.
3. Select Meetings from the side menu.

4. Click on the Schedule a Meeting button.

5. Enter a title in the Topic textbox with the format [ABCD1234] Sem X Tutorial 01 - Tutor Name e.g. [ELSS1234] Sem 1 Tutorial 01 - John West.

Tip: As the course code and title is automatically populated, delete the course title and add the semester, tutorial and tutor name after the course code.

6. Select a time and date for the meeting. 
7. Select a duration for the meeting.

Tip: Set the meeting to 45 minutes rather than an hour so that meetings are not following each other sequentially i.e 1 hour 45 minutes for a 2 hour scheduled tutorial. The meeting does not end automatically and can go over time.

8. Optionally, select the Recurring meeting checkbox and then check appropriate settings.

Tip: Creating a Recurring meeting with No Fixed Time allows you to use the same meeting for the whole semester instead of the link changing for each scheduled session.

9. Select the required staff member from the Schedule For drop-down menu. 

10. Check the Require authentication to join checkbox.
11. Select UQ Staff & Students from the drop-down list.

Note: If you have a guest presenter attending the meeting, do not check the Require authentication to join checkbox.

12. In the Video section, select the off radio button for both Host and Participant. This ensures all webcams are off when the meeting begins.
13. In the Audio section, select Both to allow students to join via both telephone or computer audio.
14. Check the Allow participants to join checkbox to allow students to enter the meeting prior to the host.
15. Check the Mute participants upon entry checkbox to ensure students' microphones are off when they join the meeting.
16. Optionally check the Automatically record meeting (to the Cloud) if you would like to record your session.
17. Optionally add any further Alternative Hosts.

Tip: Recording to the Cloud will enable automatic transfer to Echo360 so that you can make the recording available to your students. For further information, refer to the Publishing a Zoom recording to Echo360 guide.

18. Click on the Save button.

Tip: If you have scheduled a meeting for another UQ staff member via the Zoom web interface, you will be able to see these meetings listed in the Upcoming section by selecting All from the drop-down list.