Course and Advisor Groups (Original)

Video Guide

ePortfolio Course and Advisor Groups (YouTube, 4m 16s)

Differences between Course Groups and Advisor Groups

Course Groups allow assessors to track their students' assessment results. Course Groups only display the submissions made to the specific course group assessor.

Advisor Groups enable Assessors to view Student results in scenarios where they are not the Assessor. This allows the Assessor to keep track of a specific grouping to students to monitor their progress and successes.

Create a Course Group

1. To add students to the group, you need to copy users from your Learn.UQ (Blackboard) course site.
2. From the Control Panel, select Grade Centre > Full Grade Centre.

3. Click on the Work Offline button then Download.

4. In the DATA section, select the User Information Only radio button for the setting Select Data to Download.
5. Click on the Submit button.

6. Click on the Download button.

7. Save the Excel spreadsheet to your hard drive then click on the Save button.

8. Open the Excel spreadsheet then click on the Yes button in the warning window.

9. Copy the column contents underneath Username.

Note: Do not copy the "Username" heading.

10. Log into the UQ ePortfolio.
11. From the ePortfolio Menu, select Users & Groups.

12. Click on Course & Advisor Groups.

13. Click on the Courses tab to create a Course Group.
14. Click on the New Course Group button.

15. Enter a name for your group in the Name textbox.

Note: Please use the following naming conventions for your group names.

• Course, CourseCode-YYYYSX, i.e. ABCD1234-2018S1
• Tutorial group, CourseCode-YYYYSX-TutXX, i.e. ABCD1234-2018S2-Tut03
• Practical group, CourseCode-YYYYSX-PracXX, i.e. ABCD1234-2018Summer-Prac10
• Project or assignment group, CourseCode-YYYYSX-Projectgroupname, i.e. ABCD1234-2018S1-Project04

16. In the section, Parent Group, click on the Choose Group button.

17. From the Sources list, click on the Department that the group belongs to.

Note: Your School is known as a Department when using the ePortfolio.

18. Select the Department by clicking on the name again, this will move it to the right-hand column.
19. Click on the Done button.

20. Click on the Use Text Entry button.

21. Paste the student usernames in the Enter Text textbox.
22. Click on the Save button.

Note: If there is an error, you need to physically remove those usernames from the list as they do not have an account.

Create an Advisor Group

1. To add students to the group, you need to copy users from your Learn.UQ (Blackboard) course site.
2. From the Control Panel, select Grade Centre > Full Grade Centre.

3. Click on the Work Offline button then Download.

4. In the DATA section, select the User Information Only radio button for the setting Select Data to Download.
5. Click on the Submit button.

6. Click on the Download button.

7. Save the Excel spreadsheet to your hard drive then click on the Save button.

8. Open the Excel spreadsheet then click on the Yes button in the warning window.

9. Copy the column contents underneath Username.

Note: Do not copy the "Username" heading.

10. Log into the UQ ePortfolio.
11. From the ePortfolio Menu, select Users & Groups.

12. Click on Course & Advisor Groups.

13. Click on the Advisor Groups tab to create an Advisor Group.
14. Click on the New Advisor Group button.

15. Enter a name for your group in the Name textbox.

Note: It is recommended you use your course code, semester and year. For example, ABCD1234 S1 2099.

16. In the section, Group Owner, click on the Choose Group Owner button.

Note: Only complete Step 16 to 20 if a Group Owner is required.

17. From the Sources list, click on the Department that the owner belongs to.

Note: Your School is known as a Department when using the ePortfolio.

18. Select the user from the Members column.
19. Click the Add Selected button.

20. Click on the Done button.

21. Click on the Use Text Entry button.

22. Paste the student usernames in the Enter Text textbox.
23. Click on the Save button.

Note: If there is an error (show image), you need to physically remove those usernames from the list as they do not have an account.

Make a Course or Advisor Group Inactive

Note: You can only make a group inactive if you created the group.

Note: The process to make a either a Course or Advisor group inactive is the same process.

1. From the ePortfolio Menu, select Users & Groups.

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2. Click on Course & Advisor Groups.

3. Click on the Course or Advisor Group, select the Edit Group button.

4. Check the Inactive checkbox.
5. Click on the Save button.