Process

The ePortfolio system is best deployed at a program level and used for key assessment items. Therefore a program coordinator will need to be involved in the decision to implement ePortfolio into a course. Deployment will involve the following engagement between schools and support staff.

  1. Staff from eLearning Systems and Support, the Learning Designer: ePortfolio, and the relevant faculty educational designer will meet with program/school staff to identify the purpose of using ePortfolio and how best to implement.
  2. The program/school will be asked to allocate a key contact with actual time allocated to the implementation.  This person may become a school ‘change champion’ or ‘super‐user’.
    • The program/school will be asked to provide an up to date copy of any learning outcomes, and associated rubrics and assessment items to the Learning Designer: ePortfolio, to facilitate the assessment mapping process.
    • In the case that assessment mapping and rubric design is needed, the Learning Designer: ePortfolio will work with the program/school to ensure that the work done matches the system requirements.  This ensures that any reporting inputs will result in accurate and valid reporting from the system for the school/program.
    • The program/school will be assisted to identify the specific assessment items within the program which will be placed within the ePortfolio application.   
  3. The eLearning systems and support team will assist with integration of the assessment item into an existing Blackboard course, providing assistance with configuration of the tool itself, and instructions for students in using the platform and submitting their assessment.
  4. The program/school will be asked to participate in one or more testing sessions, where configuration and workflow is demonstrated to staff to confirm that the outcomes meet the program/school requirements.
  5. The program /school will be asked to provide logistical information on the courses deploying ePortfolio, such as number of students, instructors, tutors, and external assessors.
  6. Training requirements for staff and students will be assessed and scheduled.  A program/school may decide to include initial student training within an early tutorial session.  Staff and tutors can attend a scheduled training session delivered by eLearning systems and support.  Training videos and resources will also be provided for staff and students.

Procedure Timeline

Procedure

Times Semester 1 go-live

Times Semester 2 go-live

Times

Summer Semester

Audience

Adhoc enquiries

Continuous

Continuous

Continuous

eLearning team members /
Learning Designer: ePortfolio /
Faculty Educational Designers
 

Request to Meet

End of Semester 2 O’Week

End of Semester 1 O’Week

End of Semester 2 O’Week

eLearning Advisor /

Learning Designer: ePortfolio
 

Program readiness

End of Semester 2 Week 2

End of Semester 1 Week 2

End of Semester 2 Week 2

Learning Designer: ePortfolio

eLearning Advisor and/or eLearning Training coordinator

Faculty Educational Designer

 

Pedagogy

By end of Semester 2 Week 8

By end of Semester 1 Week 8

By end of Semester 2 Week 8

Learning Designer: ePortfolio

 

Configuration & Training options

By end of Semester 2 Week 11

By end of Semester 1 Week 11

By end of Semester 2 Week 11

eLearning Solutions Service (eLearning Advisor)
 

Testing & Training

Testing completed
& Training booked by Summer Semester,
Week 2

Training delivered “Just in time”

Testing completed & Training booked by Inter Semester Recess, Week 1

Training delivered “Just in time”

Testing completed & Training booked by Semester 2 Week 13

eLearning training

(eLearning Training coordinator / eLearning Trainer /
eLearning Advisors)

Review

Early Semester 2

Early Semester 1

 

eLearning team members /
Learning Designer: ePortfolio

Handover

Mid Semester 2

Mid Semester 1

 

eLearning team members /
Learning Designer: ePortfolio /
Faculty Educational Designers