Differences between Course Groups and Advisor Groups

Course Groups allow assessors to track their students' assessment results. Course Groups only display the submissions made to the specific course group assessor.

Advisor Groups enable Assessors to view Student results in scenarios where they are not the Assessor. This allows the Assessor to keep track of a specific grouping to students to monitor their progress and successes.

Create a Course Group

  1. To add students to the group, you need to copy users from your Learn.UQ (Blackboard) course site.
  2. From the Control Panel, select Grade Centre > Full Grade Centre.

in control panel, grade centre selected, full grade centre selected

  1. Click on the Work Offline button then Download.

work offline button selected, download seelcted

  1. In the DATA section, select the User Information Only radio button for the setting Select Data to Download.
  2. Click on the Submit button.

radio button user information only selected, submit button selected

  1. Click on the Download button.

download button selected

  1. Save the Excel spreadsheet to your hard drive then click on the Save button.

save button selected

  1. Open the Excel spreadsheet then click on the Yes button in the warning window.

yes button selected

  1. Copy the column contents underneath Username.

Note: Do not copy the "Username" heading.

Username column selected in Excel

  1. Log into the UQ ePortfolio.
  2. From the ePortfolio Menu, select Users & Groups.

menu selected, users & groups selected

  1. Click on Course & Advisor Groups.

course & advisor groups selected

  1. Click on the Courses tab to create a Course Group.
  2. Click on the New Course Group button.

courses tab selected, new course group button selected

  1. Enter a name for your group in the Name textbox.

Note: Please use the following naming conventions for your group names.

  • Course, CourseCode-YYYYSX, i.e. ABCD1234-2018S1
  • Tutorial group, CourseCode-YYYYSX-TutXX, i.e. ABCD1234-2018S2-Tut03
  • Practical group, CourseCode-YYYYSX-PracXX, i.e. ABCD1234-2018Summer-Prac10
  • Project or assignment group, CourseCode-YYYYSX-Projectgroupname, i.e. ABCD1234-2018S1-Project04
  1. In the section, Parent Group, click on the Choose Group button.

name textfield has abcd1234 s1 2099, choose group button selected

  1. From the Sources list, click on the Department that the group belongs to.

Note: Your School is known as a Department when using the ePortfolio.

list of departments (or schools in UQ) selected

  1. Select the Department by clicking on the name again, this will move it to the right-hand column.
  2. Click on the Done button.

department selected and is in right-hand column, done button selected

  1. Click on the Use Text Entry button.

use text entry button selected

  1. Paste the student usernames in the Enter Text textbox.
  2. Click on the Save button.

student usernames in enter text text box, save button selected

Note: If there is an error, you need to physically remove those usernames from the list as they do not have an account.

error message of student being unable to be added due to not having an eportfolio account

Create an Advisor Group

  1. To add students to the group, you need to copy users from your Learn.UQ (Blackboard) course site.
  2. From the Control Panel, select Grade Centre > Full Grade Centre.

in control panel, grade centre selected, full grade centre selected

  1. Click on the Work Offline button then Download.

work offline button selected, download selected

  1. In the DATA section, select the User Information Only radio button for the setting Select Data to Download.
  2. Click on the Submit button.

radio button user information only selected, submit button selected

  1. Click on the Download button.

download button selected

  1. Save the Excel spreadsheet to your hard drive then click on the Save button.

save button selected

  1. Open the Excel spreadsheet then click on the Yes button in the warning window.

yes button selected

  1. Copy the column contents underneath Username.

Note: Do not copy the "Username" heading.

Username column selected in Excel

  1. Log into the UQ ePortfolio.
  2. From the ePortfolio Menu, select Users & Groups.

menu selected, users & groups selected

  1. Click on Course & Advisor Groups.

course & advisor groups selected

  1. Click on the Advisor Groups tab to create an Advisor Group.
  2. Click on the New Advisor Group button.

advisor tab selected, new advisor group button selected

  1. Enter a name for your group in the Name textbox.

Note: It is recommended you use your course code, semester and year. For example, ABCD1234 S1 2099.

  1. In the section, Group Owner, click on the Choose Group Owner button.

Note: Only complete Step 16 to 20 if a Group Owner is required.

name textfield has abcd1234 s1 2099, choose group owner button selected

  1. From the Sources list, click on the Department that the owner belongs to.

Note: Your School is known as a Department when using the ePortfolio.

list of departments (or schools in UQ) selected

  1. Select the user from the Members column.
  2. Click the Add Selected button.

left column showing department, middle column showing members in the department with Zada selected and add selected button selected

  1. Click on the Done button.

selected group advisor is in right-hand column, done button selected

  1. Click on the Use Text Entry button.

use text entry button selected

  1. Paste the student usernames in the Enter Text textbox.
  2. Click on the Save button.

student usernames in enter text text box, save button selected

Note: If there is an error (show image), you need to physically remove those usernames from the list as they do not have an account.

error message of student being unable to be added due to not having an eportfolio account

Make a Course or Advisor Group Inactive

Note: You can only make a group inactive if you created the group.

Note: The process to make a either a Course or Advisor group inactive is the same process.

  1. From the ePortfolio Menu, select Users & Groups.

menu selected, users & groups selected

  1. Click on Course & Advisor Groups.

course & advisor groups selected

  1. Click on the Course or Advisor Group, select the Edit Group button.

group selected, edit group button selected

  1. Check the Inactive checkbox.
  2. Click on the Save button.

inactive checkbox selected and checked, save button selected