Microsoft Lists to assign group work tasks (Original)

The Microsoft Lists app is useful in assigning tasks to members in a group project. A list is like a table (i.e. it displays in a grid view) with different rows and columns for tasks and their descriptors. You can create as many columns as required and then create tasks to assign to your team members. The whole group can keep track of the group's progress.

A List is created within a channel. If you are working in a private channel for a group assignment, creating a list to assign tasks to group members can be very helpful. Your Course Coordinator needs to allow the 'add tab' permission for you to create a tab of the document if you are working in a private channel. Ask your Course Coordinator to refer to the Channel settings in Teams guide for more information (this guide is only available for teaching staff).

There are three main steps in creating a list:

Add the Lists tab.
Create and edit your List, for example:
- create a text column
- create a person column
- create a date column
Create tasks and assign group members to tasks.

Here is a sample of a complete list with task, description of task, member and due date columns:

Sample list shows tasks, description of tasks assigned meember and due date columns

3. Create tasks and assign group members to tasks

Click on the Add new item tab to assign a task to a group member.

Click on the Add new item button

Enter the name of the task in the Title textbox.
Enter a description in the Task textbox.
Enter a name or email address to select the group member in the Member in charge textbox.
Enter a date in the Due date box.
Click on the Save button.

Enter details and click on the Save button

The first task will be displayed.

The first task appears in a row with details in each column

Continue to add more tasks and assign these tasks to your group members.

Create and edit your list Previous