Microsoft Bookings (Ultra student)

Microsoft Bookings is an online scheduling tool that allows students to book appointments with their course teaching staff at a time that suits them.

After receiving a booking link from your teaching staff, you can access the course booking page to view available time slots, select the relevant service (such as a consultation or interview), and confirm your appointment. Once your booking is confirmed, you will receive a confirmation email and a calendar invitation with all the meeting details.

If your plans change, you can use the link in the confirmation email to reschedule or cancel your booking.

Student UQ Email Address – Important

Please ensure you use your UQ student email address when making bookings. Accepted formats include:

Note: Availability update delay

The booking system may take approximately 4–5 minutes to update availability. This means a time slot might still appear as available, even though another student has just booked it. If you are unable to select a slot, it may no longer be available. If this happens, please refresh the booking page and choose another suitable time.

Book your appointment

Access your Blackboard course.
Click on the booking link shared by your teaching staff. Note: Please read the instructions in the link before booking an appointment.

If you can see the service you require, such as the Interactive Oral task below, you can start the booking process.

If you your course offers different services, select the one you need an appointment.

Click on the down arrow to select the relevant teaching staff.

Select the relevant staff, e.g. your Course Coordinator or your tutor.

Select the relevant date and time slot.

Enter the required information, such as your name, email address and/or other questions.
NOTE: Please enter your student email address when booking s1234567@student.uq.edu.au. or preferredfirst.preferredlast@student.uq.edu.au.
Click on the Book button when finished.

Note: Availability update delay

A message will pop up confirming the completion of your booking. Click on the OK button.

The booking confirmation page will be displayed with all details.

You will receive a confirmation email to your student's email. If you need to change your booking details, such as to a different tutor or time slot, click on the Reschedule button.

You will also receive a calendar invite with all details in your Outlook calendar. If you need to change your booking details, such as to a different tutor or time slot, click on the Manage Booking button.

Reschedule or cancel your appoinment

If you need to change your booking details, such as to a different tutor or time slot, you can either Reschedule or Cancel booking. This can be done either from your student mailbox or Outlook calendar.

Option 1: Access the appointment confirmation email from your student mailbox. Click on the Reschedule button.

If you would like to change any detail, you can either select Reschedule or Cancel booking.

Option 2: Access the appointment calendar invite from your Outlook calendar. Click on the Manage Booking button.

If you would like to change any detail, you can either select Reschedule or Cancel booking.

After you select the Reschedule option, the original booking page will be displayed to you.
Select the relevant details for your appointment, including tutor's name, date and time slot.

If you select the Cancel booking button, you will be asked to confirm your selection.
Click on the Cancel booking button.

Click on the OK button.

The original booking page will be displayed to you. If you need to book a new appointment, select the relevant details such as tutor's name, date and time slot.
For your cancellation, you will receive a cancellation confirmation to your student's email.