Setup an ePAD / Program instance (Ultra)
Prior to setting up your ePAD / Program instance you will need to ensure you have created your cohort of students first. For further information on creating a cohort, refer to the Create a cohort guide.
4. Configure ePAD details
Review and finalise the ePAD details.
| Setting | |
|---|---|
| Name | This is the name of the ePAD, it was set during the initial creation of the ePAD but can be corrected or updated here if required. |
| Description | This field is not required however can be used to put a brief description about the ePAD. |
| Status | Select from the drop-down list: Draft: When the ePAD is first created it will be in Draft status, this will allow you to complete the setup of the ePAD while also allowing for the ePAD to be Deleted if it is incorrectly created. Live: Once an ePAD is changed to the live status placement data will start to flow through to the ePAD (providing the reference fields are correctly completed), it will also become available to students within the cohort. You are unable to delete an ePAD once it is set to the live status. Archived: An ePAD is set to this status after the completion of the program and it will lock the ePAD from editing. |
| Setting | |
|---|---|
| ePAD Template | This will show you which master template has been used, you are unable to edit this and is a confirmation that you have used the correct template. |
| Cohort | This will show you which Cohort is attached to the ePAD, you are unable to edit this and is a confirmation that you have used the correct cohort. |
| Start Date | This will be the start date for the ePAD and should be set to the start of the program |
| End Date | This will be the end date for the ePAD and should be set to the end of the program plus a 2 month buffer. |
| Target Hours | If your program requires hour tracking then you will need to set the total number of hours for the program in this box. |
| Setting | |
|---|---|
| Use Dates For Integration | Leave unchecked not currently used at UQ. |
| Enable ePAD restrictions | Leave unchecked not currently used at UQ. |
| Create Accounts for Nominated Assessors | Leave unchecked not currently used at UQ. |
| Nominated Assessor Delivery | If you are using the Nominated assessor workflow this will determine when the email will be sent to the assessor. None: Default option. This option applies if the nominated assessor workflow is not being used. Start: Will send the email to the nominated assessor at the beginning of the placement. Middle: Will send the email to the nominated assessor at the middle of the placement. End: Will send the email to the nominated assessor at the end of the placement. |
| Nominated Assessor Reminder Limit (days) | Limits the number of days before a reminder can be sent. Recommended that it is set to at least 3 days. |
| Allow Hours Outside of Placement Dates | Not recommended. Can be used if you want students to record hours outside of their placement dates. |
| Delete this ePAD | This button only shows while the ePAD is in Draft status. |
Once the above settings are reviewed and updated ensure to change the Status to Live and then click on the Save changes button.
