This guide provides instructions on creating a file and sharing it with your group members to collaborate. You will need to create a file and save it in your drive/folder, then share the link with your group members via Teams chat or email.

Notes:

  • Create and share file links in Teams chat: You need to change the file access settings before sharing the file link.
  • Create and share files via email: Sharing a file via email provides direct access to the recipient.

For highly restricted content, please only share the files via emails, including only the recipients involved.

Create and share file link

Note: The access method included in this guide is for a file with general content. If you have highly restricted content such as a research paper, please email the file link directly to the recipients.

Instructions

Create a file and save it in the required folder

Note: You need to save the file before being able to share it with others.

Provide access to your group member

  1. Click on the Share button.
  2. Select the Share option.

Click on the Share button and select the share option from the drop-down menu

  1. Click on the cog button.

Cog icon next to Copy Link button

  1. Select the option People in the University of Queensland. Anyone with a Microsoft account with UQ who receives this link will have access to the file (after signing in).
  2. Click on the Apply button.

Select people in the University of Queensland and then click Apply

Share file link

  1. Click on the Share button.
  2. Select the Copy link option.

Select the Copy Link option

A message will be displayed.

Link copied message

  1. Post the link in your group chat.

Posted link appears in group chat

Top of page

Share file via email

Create a file and save it in the required folder.

Note: You need to save the file before being able to share it with others.

Share file via email

  1. Open the file you would like to share with others.
  2. Click on the Share button.

Share button in top right corner

  1. Select the  Share option.

Click on the Share option from the drop-down menu

  1. Enter the recipient's name (their email address will be displayed to select). You can enter multiple recipients.
  2. Optional, enter a text message to let them know about the file.
  3. Click on the Send button.

Click on the send button

The recipient will receive an email with the link to the file and they will have access to edit it.

Top of page