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Microsoft Bookings for Courses (Ultra)

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What is Microsoft Bookings?

Microsoft Bookings is an online scheduling tool available to UQ staff through Microsoft 365 that allows people to book meetings via a web‑based form. With the increasing use of oral tasks at UQ, Microsoft Bookings enables students to schedule time with their teaching team without the need for back‑and‑forth emails. The booking page integrates directly with Outlook to reflect staff availability, allowing students to select suitable time slots while automated notifications help reduce no‑shows and keep everyone informed.

How is it different to Outlook meetings?

Microsoft Bookings allows students to self‑book available time slots through a booking link based on predefined availability, making it more efficient for consultations, learning support, and oral tasks. Outlook meetings, by contrast, are scheduled manually and often require staff to check availability and coordinate times with students via email.

Microsoft Bookings for Courses

Microsoft Bookings for courses provides a shared booking page for all instructors and teaching assistants teaching in a course. This differs from Microsoft Bookings for individual use through Microsoft Teams or Outlook, which creates personal booking pages ​​​​​​for individual staff members only.

Each course booking page can include up to 50 services. For example, a course might offer separate services for General Consultations, a Formative Interview task, and a Final Interactive Oral task, allowing students to book the appropriate appointment type as needed. 

Early Adopters 2026 Semester 1

Microsoft Bookings for courses is currently being provisioned through a manual configuration process managed by the UQ eLearning System and Support team and ITS during the Early Adopter period. As part of this trial, seven courses across three faculties at UQ are participating, each representing different booking requirements and use cases. This controlled approach allows the UQ eLearning Systems and Support Team, in collaboration with ITS, to assess how Microsoft Bookings can best support course‑level needs and to gather feedback ahead of a broader University‑wide rollout planned for the following semester.