Add staff to Microsoft Bookings page

Note: As the Course Coordinator, you must add yourself to the booking page and assign yourself the Administrator role. Once assigned, you will be able to add other teaching staff in your team to the system if needed.

1. Access your course's Microsoft Bookings page from the UQ Bookings app.
2. Click on the Staff button.

3. Click on the Add new staff button.

4. Enter the staff name in the search box.
5. Select the relevant staff.

6. Click on the down arrow to select a relevant access level. 
   Note: The default access level is Team member. If the staff member needs to create and edit a service, they will need the Administrator role.

7. Select the relevant role. Additional notes on the different roles are at the end of this page.
8. Click on the Save changes button.

Staff Roles

Microsoft Bookings includes different staff roles, each with specific permissions and access levels. These roles help ensure staff have appropriate access based on their responsibilities when managing bookings and booking pages.

• Administrator (usually Course Coordinator) – Can manage the booking page, including configuring settings, creating and managing services, and adding or managing staff members.
• Team member (usually Tutors) – Can manage their own availability and bookings and be assigned to bookings.
• Scheduler – Can manage bookings and customer details, with read‑only access to settings, staff, and services.
• Viewer – Can view all bookings in the calendar but cannot make changes; settings access is read‑only.
• Guest – Can be assigned to bookings but cannot access the booking mailbox.