The Bulk Group Manager tool allows you to assign students to groups by uploading a CSV file (Excel file). It is also possible to add additional students to groups (late enrolments) and to remove students from groups. A Group Set allows you to generate several Groups at one time.

CSV File Formatting Rules

    The CSV file used to create groups, add additional students to groups and remove students from groups must have the following format:

    • One student per line.
    • Group names can only contain letters A to Z, a to z, numbers 0 to 9, underscore (_), space and hyphens (-).
    • Students must already be enrolled in your course.
    • You cannot use commas.

    Creating the CSV file

      To create a CSV file:

      1. Enter the GroupNames and Usernames into two columns within the spreadsheet in the format: 
      • Column A = GroupName
      • Column B = Username

      1. Select File > Save as
      2. Select the file format CSV (Comma delimited) in the dropdown, then press the Save button

      OR

      1. Create a Single Group that contains all the required students (refer Create a Single Group – Manual Enrol guide).
      2. Download the group membership CSV file (refer Download group membership list guide).
      3. Edit the file as needed in Excel and save as a CSV file.

      Access Bulk Group Manager

      1. From the Control Panel select Course Tools > Bulk Group Manager

      Control panel with bulk group manager circled under users and groups

      Create Groups

      Create Options

      1. Check the Create groups checkbox.
      2. Check the Add users to groups checkbox.
      3. Uncheck Remove missing users from groups checkbox.
      4. If required, edit the number in the Percentage to user enrolments to fail before terminating process textbox.
      5. Specify the Groupset name.

      Default options for Groups

      1. Check the Available checkbox if you want students to be able to access the group tools.

      Module Personalisation Setting

      The module personalisation setting allows each student to add personalised modules to their own version of the group home page (e.g. What’s New, My Calendar, Needs Attention).

      Tip: Students may use this option to add inappropriate content. Either set clear rules on appropriate content or uncheck this option.

      1. Uncheck the Allow Personalisation checkbox.

      Tool availability

      1. Select the checkboxes of the tools you want available to the groups.

      Tools: Refer to the Groups Tools guide for information on the purpose and use of each tool.

      Note: Grading options cannot be added using this tool. To add grading to tools, edit the properties of each group after they have been created (refer Edit group properties guide).

      Default options for groups

      Data file to upload

      1. Click on the Browse button.
      2. Browse to and select the required CSV file.

      Data file to upload with browse button circled

      Data file to upload with attached file circled

      • Click on the Submit button.

      Successful upload

      1. The below page showing No failed records found will be displayed if the upload is successful.

      Groups and enrolments created page with no failed records found circled

      2. Press the OK button to finish. You will be redirected back to the Bulk Group Manager page.

      Failed upload

      1. Any records that fail to upload will be listed as shown below.
      2. Click on the Download Failed Records button to save a CSV file of failed records.

      Add additional students to groups

      1. From the Control Panel select Course Tools > Bulk Group Manager.

      CSV file

      The CSV file needs to include all new enrolments, one student per line.

      Create Options

      1. Uncheck the Create groups checkbox.
      2. Check the Add users to groups checkbox.
      3. Uncheck Remove missing users from groups checkbox.

      Creation options page with add users to groups ticked and circled

      Data file to upload

      1. Click on the Submit button.
      2. Browse to and select the required CSV file.
      3. Click on the Submit button.

      Remove students from groups

      1. From the Control Panel select Course Tools > Bulk Group Manager.

      CSV file

      The CSV file needs to include a list of all student group enrolments that you wish to keep.

      Create Options

      1. Uncheck the Create groups checkbox.
      2. Uncheck the Add users to groups checkbox.
      3. Check Remove missing users from groups checkbox.

      Creation options page with remove missing user enrolments from groups ticked and circled

      Data file to upload

      1. Click on the Submit button.
      2. Browse to and select the required CSV file.
      3. Click on the Submit button.