The Bulk Group Manager tool allows you to assign students to groups by uploading a CSV file (Excel file). It is also possible to add additional students to groups (late enrolments) and to remove students from groups.

File format

The CSV file used to create groups, add additional students to groups and remove students from groups must have the following format:

  1. One student per line.
  2. The group name followed by a comma followed by the student’s username.
  3. Below is an example of what this file needs to look like:

Example of the file format for upload

  1. Group names can only contain letters A to Z, a to z, numbers 0 to 9, underscore (_), space and hyphens (-).
  2. Students must already be enrolled in your course.

Creating a CSV file

To create a CSV file:

  1. Enter the required information into a spreadsheet.
  2. Select File > Save as and select the file format CSV.

Excel spreadsheet view with the required columns circled and view of the save as window with the save as type set as a CSV.

OR

  1. Create a Single Group that contains all the required students (refer Create a Single Group – Manual Enrol guide).
  2. Download the group membership CSV file (refer Download group membership list guide).
  3. Edit the file as needed in Excel and save as a CSV file.

Bulk Group Manager

  1. From the Control Panel select Course Tools > Bulk Group Manager

Control panel with bulk group manager circled under users and groups

Create Groups

Create Options

  1. Check the Create groups checkbox.
  2. Check the Add users to groups checkbox.
  3. Uncheck Remove missing users from groups checkbox.
  4. If required, edit the number in the Percentage to user enrolments to fail before terminating process textbox.
  5. Specify the Groupset name.
  6. If required, enter the group name in the Description textbox using the Blackboard template variable @X@group.group_name@X@

Creation options with create groups ticked and circled, add users to groups ticked and circled, percent of user enrolments circled, groupset circled and description circled

Default options for Groups

  1. Check the Available checkbox if you want students to be able to access the group tools.

Module Personalisation Setting

The module personalisation setting allows each student to add personalised modules to their own version of the group home page (e.g. What’s New, My Calendar, Needs Attention).

Tip: Students may use this option to add inappropriate content. Either set clear rules on appropriate content or uncheck this option.

  1. Uncheck the Allow Personalisation checkbox.

Tool availability

  1. Select the checkboxes of the tools you want available to the groups.

Tools: Refer to the Groups Tools guide for information on the purpose and use of each tool.

Note: Grading options cannot be added using this tool. To add grading to tools, edit the properties of each group after they have been created (refer Edit group properties guide).

Default options for groups

Data file to upload

  1. Click on the Browse button.
  2. Browse to and select the required CSV file.

Data file to upload with browse button circled

Data file to upload with attached file circled

  • Click on the Submit button.

Successful upload

  • The below page will be displayed if the upload is successfully.

Groups and enrolments created page with no failed records found circled

  • Any records that fail to upload will be listed as shown below.
  • Click on the Download Failed Records button to save a CSV file of failed records.

Add additional students to groups

  1. From the Control Panel select Course Tools > Bulk Group Manager.

CSV file

The CSV file needs to include all new enrolments, one student per line.

Create Options

  1. Uncheck the Create groups checkbox.
  2. Check the Add users to groups checkbox.
  3. Uncheck Remove missing users from groups checkbox.

Creation options page with add users to groups ticked and circled

Data file to upload

  1. Click on the Submit button.
  2. Browse to and select the required CSV file.
  3. Click on the Submit button.

Remove students from groups

  1. From the Control Panel select Course Tools > Bulk Group Manager.

CSV file

The CSV file needs to include a list of all student group enrolments that you wish to keep.

Create Options

  1. Uncheck the Create groups checkbox.
  2. Uncheck the Add users to groups checkbox.
  3. Check Remove missing users from groups checkbox.

Creation options page with remove missing user enrolments from groups ticked and circled

Data file to upload

  1. Click on the Submit button.
  2. Browse to and select the required CSV file.
  3. Click on the Submit button.