Files in Teams

Notes:

• Files uploaded to a standard channel are available for all team members.
• Files uploaded to a private channel are available only for the private channel's members.
• Uploading a file (from your personal drive) to a channel means creating a copy of the file for the channel's member to co-edit. All team members should be able to access the file in the channel to collaborate.

1. Navigate to the relevant channel in a team.
2. Click on the Upload button.

3. Select the upload option, e.g. Files.

4. Select a file from your device.
5. Optionally, you can pin the file or add a file tab for quick access.

Make a file tab

A tab provides quick access to a file (or a link) that team members frequently use.

1. Click on the three-dot (more options) next to the file name.

2. Select the option Make this a tab.

3. The file is added to the tab for quick access.

Pin a file

A pinned file will be in the top position in the files list to provide users with a quick access.

1. Click on the three-dot (more options) next to the file name.

2. Select the option Pin to top.

3. The file will be pinned at the top position for quick access.

Notes:

• Sharing the link of the uploaded/created file in a channel provides all channel members with access to collaborate.
• Sharing the link of a file from your personal drive will not provide others with access to collaborate unless you edit the link setting to provide access to users in your organisation or share the file link via email to the receiver.

Share file links

1. Click on the three-dot (more options) next to the file name.

2. Select the option Copy link.

3. Click on the Copy button.

4. Click on the Posts button.
5. Click on the Start a post button.

7. Enter a title to the post title.
8. Enter brief instructions and paste the link.
9. Click on the Post button.

10. The post will be displayed with the file link.

Note: This link can also be shared in chat or a group chat. If the chat members have access to the channel where the file is attached, they will have access to the file.

Emailing a file link provides access to the recipients regardless of the file location.

1. Click on the three-dot (more options) next to the file name.
2. Select the option Option.
3. Select the option Open in app (recommended for better editing options).

4. Click on the Share button.

5. Select the  Share option.

6. Enter the recipient's name (their email address will be displayed to select)
7. Enter the text message.
8. Click on the Send button.

The recipient will receive an email with the link to the file and they have the access to edit the file.

In case you want to create a file for students to collaborate and you do not use MS Teams in your course), you can create a file and save it in your drive/folder, provide access to your student, and then share the link to your students (via email or your Learn.UQ course). 

Instructions

Create a file and save it in the required folder.

Provide access to your students

1. Click on the Share button.
2. Select the Share option.

3. Click on the cog button.

4. Select the option People in the University of Queensland. That means anyone with a Microsoft account with UQ who receives this link will have access to the file (after sign-in).

Share file link

1. Click on the Share button.
2. Select the Copy link option.

A message will be displayed.

3. Post the link in your Learn.UQ course.