Kaltura decommission and transition to Echo360

January 2024January 2025

What is happening? 

Following the UQ Technology Master Plan, Kaltura video server will be decommissioned by the end of 2024.

From 3 June 2024 Kaltura will be placed in a read-only mode and the EchoVideo Deep Linking tool will need to be used for embedding new videos in Learn.UQ and student video submissions. Staff and students will be able to view current Kaltura videos in Learn.UQ until 1 July 2024.

For Semester 2 2024 all videos hosted in Kaltura will be moved automatically to Echo360 and re-linked to Learn.UQ (Blackboard). During the re-embedding process, for every video, a separate item with an Echo video embed is created and an old item with Kaltura embed is made unavailable to students. You may wish to delete the old item with a Kaltura duplicate.

Starting Semester 1 2024, UQ teaching staff were advised to use EchoVideo Deep Linking tool for embedding videos in Learn.UQ (Blackboard) and student video assignment submissions. For creating, editig and sharing new videos Echo360 Desktop recording tool was recommended.

Project Timeline

  • Semester 1 2024: Communications, testing and change management (newsletter articles, school/faculty presentations, emails)
  • 3 June 2024: Kaltura will be switched to read-only mode.
    • May - July 2024: Vendor migration (copy from Kaltura) and relink/re-embed all videos as Echo (including staff recordings and student submissions) – during inter-semester break 2024, approximately 2 weeks​ 1-14 July. During the re-embedding process, a separate item with an Echo video embed is created and an old item with Kaltura embed is made unavailable to students. You may wish to delete the old item with Kaltura duplicate
    • 31 December 2024: Kaltura is decommissioned. 

    Why was it decided to decommission Kaltura and transition to EchoVideo?

    The UQ Technology Master Plan process decided that UQ should retire Kaltura as soon as possible because of recent improvements to Echo which now offers very similar functionality to Kaltura. Rationalising our video systems will simplify environment for teaching staff, and students, reduce support complexity, and save money.

    How was it decided? 

    The retirement of Kaltura was decided as part of the ITS Technology Master planning process at the end of 2023. To learn more please visit the UQ Technology Master Plan page.

    Which video servers are available for teaching at UQ?

    Kaltura, is a UQ video (and audio) server. It allows staff to upload videos directly into Learn.UQ (Blackboard). Students can play video files live from inside the course (variable rate streaming) or by downloading them. Kaltura is also used by students for the submission of videos to a Blackboard assignment. Kaltura also includes basic video editing tools, a webcam recording tool and a desktop recording tool.

    Echo360 is UQ's lecture recording system and includes a video (and audio) server. Teaching spaces across UQ's campuses are fitted with equipment to record lectures automatically based on the timetable. The recordings are automatically made available to students through the Lecture Recordings link in their Learn.UQ course site. Zoom recordings can also be configured to automatically publish to Echo through the Lecture Recordings link. Echo360 also has the same desktop recording capability as Kaltura, embedding videos in Learn.UQ. Echo now has video assignment submission functionality.

    Can I continue to use Kaltura during 2024? 

    Teaching staff can continue to use Kaltura throughout Semester 1 - 2024 for desktop recording, however you are strongly encouraged to start adopting  Echo360. Kaltura will not be available in Learn.UQ for embedding videos and student video assignment submissions from 3 June 2024.

    View all Frequently Asked Questions

    Staff communications

    Completed

    • 21 May 2024: SBMS Newsletter article advising that Kaltura will be switched to Read-only mode as of 3 June 2024
    • 20 May 2024: UQ Update article advising that Kaltura will be switched to Read-only mode as of 3 June 2024
    • 16 May 2024: Information session with Tier 1 AskUs team
    • 16 May 2024: direct emails to all Kaltura users from ITaLI eLearning team
    • May - June 2024: eLearning Systems and Support email signature banner 
    • 13 May 2024: Information session with Tier 2 AskUs team
    • May 2024: Academy of Medical Education staff email signature
    • May 2024: SoM eLearning email signature
    • 10 May 2024: SPH newsletter
    • 9 May: SoM Year 3 and 4 Course Administrator staff Teams group chat
    • 9 May 2024:  Medical School Teaching and Learning Teams site
    • 7 May 2024: SBMS T&L newsletter
    • 7 May 2024: Newsletter article advising that Kaltura will be decommissioned and offering additional information
    • 7 May 2024: UQ Update article advising that Kaltura will be decommissioned and offering additional information
    • 30 April - 5 May 2024: Impact message informing that Kaltura will be decommissioned and videos migrated to Echo360
    • 16 April 2024: Newsletter article recommending Echo over Kaltura for students video assignments
    • 12 March 2024: Newsletter article recommending Echo over Kaltura for students video assignments
    • 28 February 2024: eLearning Update forum: Advising that Kaltura will be decommissioned.
    • 5 February 2024: What's new in the eLearning session: Advising that Kaltura will be decommissioned.
    • 29 January 2024: Newsletter article recommending Echo over Kaltura 
    • Pre-semester 1, 2024: Direct emails and meetings with school and faculty learning designers.

    Planned

    • 30 May 2024: Education Update in the School of Economics
    • 28 May 2024: Master of Medicine (Skin Cancer) Program Committee Meeting
    • 24 May 2024: Master of Mental Health Program Committee
    • 27 May 2024: Impact message advising that Kaltura will be switched to Read-only mode as of 3June 2024
    • 8 - 22 July 2024: Impact message unforming that the transition is completed
    • 15 July 2024: Newsletter article unforming that the transition is completed
    • 22 July 2024: UQ Update article
    • Throughout 2024: Regular updates will be provided on the changes through Teaching and Elearning News, Elearning Update, and Elearning Operational Forum.