eLearning

Record live oral and practical assessment (Ultra)

  1. Home
  2. Staff Guides (Ultra)
  3. Virtual Classroom using Zoom (Ultra)

As per the assessment procedure (86), some live oral or practical assessment items may need to be recorded and retained for re-mark purposes.

This guide details the recommendations around recording and storing live oral or practical assessment items which must be kept for at least one year following the release of final grades.

It is recommended that you use Zoom to record live oral or practical assessment items and that recordings are securely stored in Echo360 so they can be accessed if required for moderation, feedback or remark purposes. All Zoom cloud recordings will automatically be available in your private Echo360 library, therefore recordings can be shared to an Echo360 collection for other course staff to access. Echo storage complies with the retention requirements for Assessment (180) and Examinations (132).

  1. Select recording method
  2. Schedule the Zoom meeting
  3. Create an Echo360 collection
  1. Record via Zoom
  2. Add Zoom recording to Echo360 collection

5. Add Zoom recording to Echo360 collection

All relevant course staff will need to add their Zoom cloud recordings to the Echo360 collection once they have been given Contributor access. 

Before adding recordings to the collection, it is recommended that staff edit the recording title in their personal Echo360 library to include the student’s name or group name at the beginning. This improves clarity and makes recordings easier to identify for moderation and review.

Edit the recording title

  1. Log in to https://echo360.net.au.
  2. Locate the relevant video in your Echo360 library.
  3. Click on the three dots (more options).
  4. Select the Edit details option.

  1. Add the student's name or group name at the beginning of the title.
  2. Click on the Save button.

Add Zoom recordings to Echo360 collection

  1. Log in to https://echo360.net.au.
  2. Select Collections from the top menu.
  3. Select the relevant collection. 

add media

  1. Click on the + Add Media button.

add media

  1. Located and select the required video(s). 

Note: If you accidently recorded to your computer (instead of recording to the cloud) or didn't use Zoom to record, you can select the Upload New Media tab and upload the file directly to the collection.

  1. Click on the Done button to add them to the collection. 

locate and select video

  1. All staff who have been given access to the collection will then be able to view and download all videos. 

video added to collection