eLearning

Record live oral and practical assessment (Ultra)

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As per the assessment procedure (86), some live oral or practical assessment items may need to be recorded and retained for re-mark purposes.

This guide details the recommendations around recording and storing live oral or practical assessment items which must be kept for at least one year following the release of final grades.

It is recommended that you use Zoom to record live oral or practical assessment items and that recordings are securely stored in Echo360 so they can be accessed if required for moderation, feedback or remark purposes. All Zoom cloud recordings will automatically be available in your private Echo360 library, therefore recordings can be shared to an Echo360 collection for other course staff to access. Echo storage complies with the retention requirements for Assessment (180) and Examinations (132).

  1. Select recording method
  2. Schedule the Zoom meeting
  3. Create an Echo360 collection
  1. Record via Zoom
  2. Add Zoom recording to Echo360 collection

2. Schedule the Zoom meeting

Install Zoom

For more information on installing Zoom on your mobile device or desktop, refer to the Installing Zoom ITS guide.

Schedule a Zoom meeting(s)

Each teaching staff member is required to schedule Zoom meeting(s) in preparation for the live oral or practical assessment task.

To avoid confusion—particularly when recordings are uploaded to and shared via the Echo360 collection—it is essential that all Zoom meetings follow a consistent naming convention. 

Please use the following format when naming your Zoom meetings:

[Course code] - [Assessment Task Title] - [Teaching Staff Name*]

The Teaching Staff Name is recommended for courses with more than one teaching staff.

For more information on scheduling Zoom meetings, refer to the Organising a Zoom meeting ITS guide.