This guide helps staff understand what has changed in the updated Gradebook Grid View. Everything in this guide applies to the Grid View specifically as the List View (Gradable Items) is unchanged.
Note: Some screenshots may show colour schemes that differ from the Learn.UQ environment.
Navigation & Layout
| Feature | Current Gradebook (pre-August 7, 2026) | New Gradebook Grid View (post August 7, 2026) |
|---|---|---|
| Views & tabs | Four tabs: Overview, Gradable Items, Grades, Students
| Two views: Grid View and List View (toggle buttons)
|
| To Do / Overview | 'Overview' tab — opens a full-page view, losing gradebook context
| 'To Do' button (top right) — opens as a panel over the gradebook so
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| Search | Two separate searches: gradebook search + submission receipt search (opens in a panel)
| Single unified search bar combining both functions
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| Student rows | Taller rows, fewer students visible on screen
| Optimized row height — more students visible without scrolling
|
Student Display & Name Options
| Feature | Current Gradebook (pre-August 7, 2026) | New Gradebook Grid View (post August 7, 2026) |
|---|---|---|
| Name order | One option: First Name Last Name only | Choose: First Name Last Name or Last Name, First Name (in
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| Student ID | Shown beneath name — cannot be hidden or sorted
| Toggle Student ID column on or off ID now appears in its own sortable column
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| Accommodation flag | Small flag next to student name, next to ID — easy to miss | Flag moved to the right of the name column — more visible |
| Sorting | Sort by name only, overall grade, or any gradebook column | Sort by student name, student ID, overall grade, or any gradebook column |
Gradebook filter
| Feature | Current Gradebook (pre-August 7, 2026) | New Gradebook Grid View (post August 7, 2026) |
|---|---|---|
| Filter behavior | Filter opens in a side panel Must click back to the list to select each item individually | Filter opens in a modal Dropdown stays open — select multiple items at once without reclicking |
| Filter options | Filter by Students, Groups, Categories, Types, or Items
| Same options, improved usability
|
Column Headers & Assessment Details
| Feature | Current Gradebook (pre-August 7, 2026) | New Gradebook Grid View (post August 7, 2026) |
|---|---|---|
| Column menu | Click column header to open a drop-down menu
| Click column name to open Assessment Details panel (stays open)
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| What displays | Assessment name only Had to open settings to view details | Due date, category, max points, grading method, attempts, # submitted, exceptions, accommodations — no extra clicks required |
| Actions available | View submissions, Download results, View statistics, Send reminder — each opened separately | Same actions, all accessible from the panel without losing context |
| Points possible | Displayed in the column header | Not displayed in header — visible in the Assessment Details panel by clicking the column name |
| Delete column | Delete option part of the rest of the menu; clicked often accidentally.
| Delete moved further down in the menu, shown in red
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Grade Entry & The Grade Details Panel
| Feature | Current Gradebook (pre-August 7, 2026) | New Gradebook Grid View (post August 7, 2026) |
|---|---|---|
| Clicking a cell | Click cell → drop-down menu appears (obscures view while grading)
| Click cell → Grade Details panel opens on the right side (gradebook stays visible)
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| Manual grade entry | Must click the cell for each student, press enter to move to next cell, grade cell menu remains open/obscures the cells beneath – easy to make mistakes | Hover near top of column → click the edit (pencil) icon → entire column enters edit mode
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| Keyboard navigation | Enter key advances to the next student in grid edit mode, but sometimes cell menus remain open and obscure cells | Enter key advances to next student Esc exits edit mode |
| What ‘post’ looks like | Posted labels in column header not actionable Green ‘Posted’ text visible below each posted grade in the grid | Actionable number indicator at top of column shows how many grades need posting → click to post. Individual posting status visible in the Grade Details panel when you click a cell |
| Post all grades | Post from gradable items or flexible grading | Post from the column header (paper airplane icon), from flexible grading, or from To Do panel — multiple paths |
| Override grades | Click cell → options appeared — could override from grid and from flexible grading | Hover to top of column — click the pencil icon to enter edit mode → type directly into the cell Can still override from flexible grading |
Grade Details Panel (New)
The Grade Details panel is one of the most significant additions. When you click on any cell in the gradebook, this panel opens on the right — keeping the grid visible while you work
| Feature | Current Gradebook (pre-August 7, 2026) | New Gradebook Grid View (post August 7, 2026) |
|---|---|---|
| From a cell click | Drop-down menu with limited, inconsistent options between cells
| Grade Details panel shows student name, gradebook column name, grade, posting status, submission details, feedback, grader notes, accommodation options — all in one place
|
| Assessment feedback | Had to navigate into flexible grading to add or edit feedback. Once there, hard to check if feedback existed | View, add, or edit assessment feedback directly from the panel Feedback is synced with flexible grading — changes appear in both places |
| Overall Feedback and Grader Notes | Overall Feedback is an option, but only for certain columns. There was no way to leave feedback unless there was a submission. Attempt feedback only available in flexible grading. Grader notes wasn’t an option for all cells | Add / view assessment feedback (Overall Feedback and/or attempt feedback) from the Grade Details panel Add private grader notes from the Grade Details panel — no need to open the submission Note: grader notes are not visible to students  |
| Post individual grade | Required navigating to flexible grading or clicking on individual student grade and selecting to post from menu | Post grade with a single click from within the Grade Details panel
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| Unsubmitted students | Empty cell vs. a dash not always clear for submissions vs. nonsubmissions | Grade Details panel clarifies submission status, grade status, and whether a grade is posted |
Accommodations, Exceptions & Exemptions
Terminology change: In the new gradebook, ‘exceptions’ and ‘exemptions’ (assessment-level accommodations) are now grouped under a single ‘Accommodations’ section in the Grade Details panel. This section also includes a clear indication for students who have a course-level
accommodation. The underlying features are the same — only the label has changed to reduce confusion.
| Feature | Current Gradebook (pre-August 7, 2026) | New Gradebook Grid View (post August 7, 2026) |
|---|---|---|
| Course-level accommodations | Applied via the Roster or Student Grades page — no change to that process | No change — still applied via the Roster or Student Grades page.
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| Exceptions (due dates, access, attempts) | Add/edit exceptions from within an assessment — multiple clicks required Some assessments had exceptions, others didn’t — inconsistent | Add from the Grade Details panel: change due date, access dates, or attempts allowed
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| Exemptions | Add/edit exemptions from gradebook — could only exempt, not combine with other adjustments Exempt displays in the cell for students with exemptions | Exempt a student from the Grade Details panel alongside other assessment-level accommodations Exempt displays in the cell for students with exemptions |
| Terminology note | 'Exceptions' and 'Exemptions' — two separate words/workflows | All grouped under ‘Accommodations’ in the Grade Details panel Course-level accommodations are unchanged |
