What is Microsoft Bookings?
Microsoft Bookings is an online scheduling tool available to UQ staff through Microsoft 365 that makes managing appointments simple and efficient. It enables you to schedule and manage meetings with students, colleagues, or external clients, reducing the need for back‑and‑forth emails when coordinating availability. Whether you are booking consultation times, support sessions, or internal meetings, Bookings provides a convenient experience for both you and your attendees.
Features
Bookings includes a web‑based booking page that integrates directly with Outlook to optimise your calendar availability. Attendees can choose from available time slots that work best for them, while automated email notifications help reduce no‑shows and keep everyone informed. By automating routine scheduling tasks, Microsoft Bookings saves time and supports more consistent and organised appointment management across the University.
Microsoft Bookings for Courses
While Microsoft Bookings is available to staff as an app in Microsoft Teams and Outlook for individual use, Microsoft Bookings for courses is currently being provisioned through a manual configuration process managed by the UQ eLearning System and Support team and ITS during the Early Adopter period.
Early Adopter Courses
As part of this trial, seven courses across three faculties at UQ are participating, each representing different booking requirements and use cases. This controlled approach allows the UQ eLearning System and Support Team and ITS to evaluate how Microsoft Bookings can best support course‑level needs and to gather feedback before any broader rollout to the University in the following semester.
Use Cases
- Formative assessment tasks, such as Learning Progress Check-in Sessions, are used throughout the semester.
- Summative assessment tasks, such as the Final Oral Interview.
- Individual student sessions.
- Group student sessions.
How does it work?
From the UQ Bookings apps, you can configure your course booking page, add the relevant services, set your availability, add team members, schedule new appointments, and manage existing bookings—all within familiar UQ‑supported Microsoft tools. With flexible settings and customisation options, Bookings can be adapted to suit a wide range of teaching, support, and administrative contexts at UQ.
Refer to the Microsoft Bookings guide for step-by-step instructions.
For further instructions on Microsoft Bookings, refer to the Microsoft 365 resources.