Secure Assessment software pilot support

Course Coordinators involved in the Secure Assessment software pilots for S2 2026 will be provided with dedicated support.

Note: Pilot support is intensive to ensure the required tool and assessment evaluation data is collected. This level of support is not scalable for UQ-wide software deployments. The eLearning team uses different processes and support models for broader software rollouts.

The information below summarises the pilot steps, support provided, and expected time commitment for Course Coordinators.

1. Complete the Expression of Interest form
   Time commitment: 15 minutes
2. Expression of Interest follow-up meeting
   Time commitment: 30 minutes
   The project team may contact you to discuss your Expression of Interest and gather additional information.
3. Pilot outcome notification
   Course Coordinators will be notified whether their course has been included in the S2 2026 pilot or waitlisted for the S1 2027 pilot.
4. Initial pilot meeting
   Time commitment: 1 hour
   This meeting will cover the pilot steps and time commitment, a tool demonstration, the pre-pilot evaluation survey, and a discussion about your assessment with the eLearning team and faculty learning designer. Course Coordinators will be asked to confirm their commitment to the pilot by replying to the meeting follow-up email.
5. Assessment design / design review
   Time commitment: 1–3 x 1-hour meetings
   Support provided by: Faculty learning designer
   Support will be provided to design or review the assessment being piloted with the new software.
6. Assessment configuration and testing
   Time commitment: 1–2 x 1-hour meetings
   Support provided by: ITaLI eLearning Adviser
7. Student tool demonstration in a lecture optional
   Time commitment: 10 minutes
   Course Coordinators will also be provided with template communications to inform students about the pilot, as well as student technical instruction guides.
8. Check-in meetings
   Time commitment: 2 or more x 30-minute meetings
9. Tutor training optional
   Time commitment: 20 minutes during a scheduled tutor meeting
10. Ad hoc support via email optional
11. Dedicated student support
    Dedicated student support will be provided through the Library AskUs Tier 2 team, which includes specialist IT staff.
12. Pilot review / evaluation meeting
    Time commitment: 1 x 1-hour meeting

Note: Assessments will need to be set up before the start of S2 2026.