Granting another person access permissions to a survey means that they can view survey results, create new questions, edit questions and share the survey. A user must have permission to both access the folder a survey is within, as well as the survey itself.

Adding user access permissions to folders

The permissions area within Checkbox allows staff to share access to a folder. This can be done by adding an individual user using their UQ username or adding groups (e.g your school or faculty) through the Access List.

  1. Click on the cog icon on the required folder.

the cog icon is highlighted

  1. Select the Permissions link from the dropdown. 

click on permissions

  1. Select the Add Users/Groups to Access List tab. 

click on add users and group

Tip: To add an individual user put in their UQ username first before selecting the Active/Directory/Membership button. Searching the active directory first can take up to 2 - 10 minutes.

  1. Put in the staff UQ username.

put in username

  1. Select Active/Directory/Membership from the drop-down. 

select active directory

  1. Click on the username to give staff permission to the folder (this will move them to the right hand column).

  1. To remove a user/group from the list, click on the name/group on the right hand list which will automatically remove them from the list. 

Note: Allowing user access to a folder does not automatically provide access to the surveys within the folder. You will need to allow user access to individual surveys as shown in the next section.

  1. Click on the Access List tab.
  2. Click on the UQ username and tick the appropriate permissions:
    • Manage Folders: Allows user to copy a folder, move surveys and delete the folder.
    • View Folders and Folder Contents: Allows the user to view the folder name and contents.
  3. Click on the SAVE CHANGES button. 

Adding user access permissions to surveys

  1. Click on the Edit link for the survey that you wish to grant user access to.

the edit link is highlighted

  1. Click on the Configure button.

the configure button is highlighted

  1. Click on the Permissions tab.

the permissions tab is highlighted

 

  1. Click on the Show Advanced Settings link.

the advanced settings button is highlighted

  1. Click on the Add Users/Groups to Access List tab.

add users and group tab is highlighted

  1. Enter the UQ username of the person you wish to grant access rights to in the search bar.
  2. Select ActiveDirectoryMemership from the dropdown menu to begin searching.

the username and dropdown menu are highlighted

  1. Click on the desired UQ username from the search results on the left (this will move them to the right hand column)..

the uq username is highlighted

  1. This will then move that user into the access list on the right.

the uq username is highlighted

  1. To remove a user from the list, click on the name on the right hand list which will automatically remove them from the list. 
  2. Click on the Access List tab to edit user permissions.

access list tab highlighted

  1. Click on the UQ username and tick the appropriate permissions.
  2. Click on the SAVE CHANGES button. 

the checkboxes, username and save changes button are highlighted